Quotations and tenders
We have procedures in place that requires us to invite quotations and tenders. Potential suppliers are either invited as a result of shortlisting or under open arrangements.
Assessment criteria
Each tender is evaluated according to set criteria stated in the appropriate notice or the tender documents. This allows companies to define their offer accurately.
Tenders will contain a detailed specification of the goods or services required and this forms a major part of the assessment criteria. Other aspects are also considered, including:
Status of Company
- company profile
- financial viability
- quality assurance procedures and status
- purchasing card capability
- technical ability and flexibility for change
- experience of successful completion of similar contracts
- health and Safety policies
- equal opportunities for staff
- reference sites
Operational considerations
- delivery lead times and performance
- environmental issues
- sales and marketing support
- management information
- resources available to support a flexible approach
Goods or services offered
- extent to which they meet the minimum requirement
- qualities above the minimum requirement that offer better value for money
- conformity to standards
- support arrangements
Cost of acquisition
- initial price
- conditions of price (e.g. fixed, with or without variation, etc.)
- payment terms
- warranties and guarantees offered
- support costs